Keep every standing post covered and every client informed.
For agencies managing standing posts, client sites, officer schedules, coverage and service documentation.
| Site | Post | Shift | Officer | Status |
|---|---|---|---|
| Harbor Point Tower | Lobby desk | 1500-2300 | D. Alvarez | On post |
| Harbor Point Tower | Garage rover | 1500-2300 | K. Nguyen | On post |
| Northfield Distribution | Gate 2 | 2300-0700 | Unassigned | Open shift |
| Cedar Medical Plaza | Front entry | 2300-0700 | R. Owens | Acknowledged |
| Cedar Medical Plaza | Patrol | 2300-0700 | T. Brooks | License exp. 9 days |
Contract guarding is a coverage business. The client buys hours on a post, and the agency earns its margin by filling those hours reliably with qualified officers at a rate the contract supports. When a post goes uncovered or an hour goes unbilled, the cost is immediate.
Common operating challenges in contract security & guarding
Uncovered posts
Call-outs and turnover leave posts open, and supervisors find out from the client.
Unbilled and overbilled hours
Hours recorded on paper rarely match what gets invoiced, in either direction.
Post orders nobody reads
Site instructions sit in a binder at the desk and fall out of date after the first change.
What changes with one connected system
Coverage planned by post
Define each site’s required posts and hours, then see open shifts before they become missed shifts.
Recorded time against the schedule
Compare scheduled hours with recorded and approved hours for every post.
Post orders tied to the post
Keep current instructions attached to the post where officers will find them.
Billing from approved hours
Invoice from hours a supervisor has approved, at the rates in the contract.
Applications for this work
Security Operations
AvailablePost coverage, scheduling, timekeeping and post orders.
Agency Administration
AvailableClient sites, contracts, officer records and credentials.
Incident Reporting
AvailableDaily activity and incident reports with supervisory review.
Business Intelligence
PlannedMargin by contract and overtime by site.
A standing post, week over week
Set the coverage requirement
Record the posts and weekly hours in the client contract.
Build the schedule
Assign qualified officers and resolve open shifts before the week starts.
Work the post
Clock in, follow current post orders and file the daily activity report.
Approve hours
Approved hours flow to payroll and to the client invoice.
Better for the office and for the people on post
For agency management
- See open shifts before the client does
- Bill from approved hours instead of paper sign-in sheets
- Spot contracts where overtime is eroding margin
For officers and supervisors
- Know your schedule and post in advance
- Read the current post orders for your site
- Clock in against the shift you were assigned
Which mobile app does what
Both apps connect to the same agency record. Neither is listed in the App Store or Google Play yet.
ORVATRIX Field
Officers check schedules, acknowledge assignments, clock in and read post orders.
Explore FieldORVATRIX Command
Supervisors and managers watch coverage and approve hours from anywhere.
Explore CommandRelated solutions
Commercial & Corporate Security
Multi-site clients, access responsibilities and the reporting corporate buyers expect.
Residential & Apartment Security
Many properties, many managers, and a steady record of what happened on each one.
Multi-Branch Security Companies
Regional administrators, scoped access and one view across every branch.
See ORVATRIX built around contract security & guarding.
See how ORVATRIX can help organize your operation and support the next stage of your company’s growth.
Free plan: 1 agency account and up to 5 client accounts.